In addition to previously scheduled holidays on Dec. 22, 25 and 29 and Jan. 1, 杏吧视频 will be closed Tuesday, Dec. 26, through Thursday, Dec. 28, for winter recess. Affected staff will be paid as though they worked those days.
This effort is part of a broader employee appreciation program. Based on the nature of duties and/or unexpected developments, some offices will need to remain open Dec. 26, 27 and/or 28. Non-exempt staff who work on campus during winter recess will be paid time and one-half and will receive equivalent paid time off on a later date.
If operational demands require exempt employees to be present on campus for a significant
amount of time, the possibility of alternative time off will be determined by their supervisors.
Below are additional guidelines involving the policy.
General Information
Supervisors should arrange for coverage for their offices as necessary, and in a way that
minimizes overtime expenses.
The time provided for these initiatives is not considered vacation time; therefore, an employee鈥檚 vacation time does not decrease. The time also does not accumulate, nor is it paid out when an employee leaves the university. Supervisors are responsible for tracking time earned and used.
The time off does not apply to employees who are on approved leave from the university.
Time Reporting: Winter Recess
Staff employees working Dec. 26, 27 and/or 28 should record their time as follows:
Non-exempt
Those employees who report to campus as required will be paid at one-and-one-half times their hourly rates for any hours actually worked.
To receive this additional compensation, non-exempt essential employees reporting to campus must take the following steps in PeopleSoft HCM: Time reporting control (TRC) code: Change the entry from 鈥淩EG鈥 to 鈥淓MGWK鈥 for the employee鈥檚 normally scheduled work hours.
Additional Row: After completing the above task, add an additional row and enter 鈥淥PTEM鈥 as the next TRC code, then enter the number of hours actually worked on campus.
Exempt
Those employees who report to campus as required will receive regular pay for the hours worked. They should change the TRC code entry from 鈥淩EG鈥 to 鈥淓MGWK鈥 for the normally scheduled work hours.
Earned Time Off: When using earned time off, TRC code of 鈥淩EG鈥 should be used.
Time Reporting: Holidays
University offices are closed Friday, Dec. 22, and Monday Dec. 25, for Christmas, and Friday, Dec. 29, and Monday, Jan. 1, for New Year鈥檚.
Staff employees working Dec. 22, 25, 29 and/or Jan. 1, should record their time as follows:
Non-exempt
Employees should change the 鈥淗OL鈥 TRC code to 鈥淗WL鈥 pay on their timesheet as it is auto-populated and add a line with TRC code 鈥淥PT鈥 for the hours they work on the university holiday. When combined together (HWK and OPT) the employee receives 2.5x pay for the hours worked on that day.
Employees not working during these days or working remotely don鈥檛 need to adjust their timesheets. The TRC code entries should read as: 鈥淗OL鈥 for Dec. 22, 25 and 29 and Jan. 1; and 鈥淩EG鈥 for Dec. 26, 27 and 28.
